Begin by completing a DISTRICT GRANT APPROVAL REQUEST :

STEP 1.  Complete and submit a District Grant approval request.docx

• District Grant approval is to ensure that project fits within the philosophy of the district and is allowable
• Download the District Grant Approval form and submit to your principal
• Principals will then send approved requests to Jim Davis or Sharla Osbourn for approval  
• Requests will be emailed back to teacher and copied to principal

Things to consider when preparing and submitting grant applications. 

• Review and follow all instructions.  
• Proofread, and ask someone else to review for clarity, accuracy, spelling, math calculations, etc.  
• Plan ahead to meet the deadline.  
• Applications may require financial/tax information, data,  etc. from various departments. Allow enough time to gather this information.  Also plan needed time to get approval from principals, district personnel, etc. 

See the Technology Equipment List for estimated prices of approved technology equipment.
Good luck!

PLEASE NOTIFY DISTRICT GRANTS DIRECTOR
of the status of your application, whether awarded or declined.

• If awarded the grant, send a copy of the awards notification  to  the principal, the building fiscal agent, and the District  Grant Director.
• The building fiscal agent (secretary or principal) should also include a copy of the awards notification with the receipt of funds to the district finance department to assist with coding, etc.

• Funds must be deposited in school accounts, no purchases can be made without proper approvals
• Do NOT spend personal funds, you will NOT be reimbursed
• Awards monies may only be spent as outlined in the grant
• Reporting and evaluation is the responsibility of the recipient
• A copy of the awards letter and the check must be sent to the District Grant Director for amounts of $20,000 or greater
• Contact Miriah Grosshart for fund code assistance
• Maintain accurate expenditure records of all grant funds
• Collect and provide data to the grantee, such as measures of anticipated outcomes, photographs and experiences of students as a result of the grant activity, etc.
• Meet grant reporting deadlines
• Send a letter or note of thanks to the grantee letting them know how much you and your students benefited from use of the grant funds

Concept:  How does this project fit into the philosophy and mission of your organization and statement of need?
Program:  Provide a brief description of the project including the timetable for the project, anticipated outcomes and measurements, staffing and volunteer needs.
Expenses:  What are the estimated budget costs?  Sketch out a broad outline of the budget costs.